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1. Registration
2. Termination of Registration
3. Trial Periods
4. Payment Terms
5. Settlement discounts. Late payment charges, deferred payments
5.1 Deferred Payments by Agreement
6. Teachers
7. Classes, Times & Venues
8. Exams, Shows & Festivals
9. Costume Hire
10. A Teachers Right to Refuse a Student
11. Attendance at Another Dance School
Registration
A joining fee of £10.00 will be charged upon registration per child. This fee must be posted with the signed registration form and a receipt will be sent with the first terms invoice.
A registration form must be completed for each child before they commence any class within the school.
Registration forms must be signed by a parent/guardian
The parent/guardian signature on the registration form deems acceptance of these terms of business.
The parent/guardian is deemed to be bound by these terms of business.
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Termination
In the event that a parent/guardian wishes to cancel registration for the child/children the following applies:
Parent/Guardian must provide 12 weeks notice, in writing, to cancel registration for each child and each class they attend.
12 weeks notice does not include the following school holidays; Easter, summer holidays and Xmas holidays. 12 weeks must be M.A.D.S term time.
The notice period will commence from the date of postmark.
Cancellation will not be accepted through a third party including another teacher or via the telephone, notice must be given in writing direct to the principal.
Failure to provide 12 weeks notice, in writing, will result in a charge of a full terms fees. (12 weeks) This will depend on amount of classes the child/children attend. E.g if is only one class the child/children attend then the charge will be the hourly rate x weeks in the term, If the child/children attend more than one subject then the total time (all classes for which they are registered) will be multiplied by the number of weeks in the term.
Fees will not be refunded should a registration be cancelled with immediate effect during a term.
Should no notice be given and a child leaves the school with immediate effect an admin fee of £20.00 will be charged in addition to the terms fees.
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Trial Periods
4-week trial periods can be arranged for new starters upon agreement with the principal.
It is the responsibility of the parent/guardian to notify the principal at the end of the trial period whether the child wishes to continue their classes or cancel registration. If notification is not given it will be understood that the child wishes to continue the classes, in which case section 2. Termination of Registration applies and you will be invoiced immediately.
An invoice for a trial period will be posted after the 4th class should the child not wish to continue at the school.
If the child continues after the trial period an invoice will be sent for the full terms fees including the four week trial period.
Should a child not wish to continue after the four-week trial then payment for the trial period (4 weeks) must be settled within 7 days from date of invoice.
If a four-week trial is agreed between parent and principal and the child attends for less than four weeks the parent/guardian will be invoiced for the full trial period of four weeks. To be paid within 7 days from date of invoice.
If a child continues after the four week trial section 2. Termination of Registration applies.
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Payment Terms
All fees are calculated net and will not be subject to VAT.
Fees must be paid by cheque, cash is not accepted by M.A.D.S and will be returned.
Fees must be posted to the address shown on the invoice, and not passed to another teacher of the school.
The principal will not be responsible for fees lost if they are handed to a third party or another teacher of the school.
New starters only attending 4 week trial - 7 Days
Registered pupils 14 days from date of invoice
Festivals invoices (includes hire, entrance fees, rehearsals) 30 days from date of invoice
Exam invoices (includes entrance, exams pianist, mock, ISTD money) 30 days from date of invoice.
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Settlement discounts. Late payment charges, deferred payments
A 10% early settlement discount is available to all students who pay their tuition fees in full within 10 days of invoice date.
A 5% early settlement discount is available to all students who pay their tuition fees in full within 14 days of invoice date.
Fees must be paid in full 10/14 days from invoice date to qualify for the early an settlement discount. Students must have no outstanding fees or charges from previous terms.
A late settlement fee of 10% (based on total fees) is charged when fees are 14-28 days overdue. Charges will be shown on the credit control letter not through a reissue of invoice
The charge will escalate at 5% increments every seven days beyond this time to a maximum of 45 days (i.e 15% at 28 35 days, 20% 35-42 days) After this time the account will be referred for collection.
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Deferred Payments by agreement:
A deferred payment agreement will be written and signed by both parties. It is a facility whereby allowing you to pay back fees in instalments or in full at a later date dependant on your financial situation.
Before an agreement is made, reasonable effort must be made to contact the principal by phone/mail/email. The standard agreement will be a down payment of 25% of total then the rest to be agreed on an individual case basis. If the principal does not receive these instalments or final payment on time you will be sent a notice requiring you to pay the full amount owed on your account, and you will then have only 14 days to pay in full before your agreement is terminated and the account referred for collection.
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Teachers
All teachers who are employed by the school are employed on a 12-month contract.
Teachers may be professional dancers, fully qualified teachers and students training for the teaching qualification.
References may be requested by a parent/guardian for any teacher working for M.A.D.S
There may be times when a teacher is unable to cover their class (due to professional commitments or illness) if this happens a temporary teacher will be found.
In the unlikely event where a teacher cannot stand in the class will be cancelled and reimbursed on the following terms invoice.
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Classes, Times & Venues
Class times are printed before the start of each term.
Class times and venues may vary.
The principal will provide 24hrs notice should there be any change to class days, times and venues.
Should it be deemed necessary to change a class day or time on a permanent basis notification will be given in writing by the principal at least four weeks prior to the change taking place. The cancellation period of 12 weeks (section 2.) remains the same.
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Exams, Shows & Festivals
Examinations are held twice yearly, parents/guardians will be notified in writing if their child/children are ready for an examination. Notification will include costs and commitment required. 50% of the ISTD examination entry fee will be refunded if a child has to withdraw from an examination due to illness, only if a doctors certificate is provided.
The school produces a school production at the beginning of Dec every 2 years. All students of the school will be involved in the production and costumes will be made accordingly. Should a child pull out of the show less than 6 weeks before the show start date costs will be incurred for the costumes made for them or hire of costumes. Costume hire is not charged for the school productions.
Students chosen for festivals will be entered four months before the festival start date. The school pays fees at the time of entry. Invoices for festival entries will be posted at the beginning of January each year and include festivals held from Sept-Dec the previous year and Jan June the current year. Festival invoices include costs for costume hire, entry and rehearsals. Festival fees will not be refunded if a student pulls out of a dance less than 6 weeks before festival date. The school will refund festival fees if a section has been cancelled by the organisers.
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Costume Hire
The school hires costumes to students for festivals and shows. An agreement form must be completed when costumes are handed over. All costumes provided by the school must be returned within 7 days of a cancelled registration. Failure to return costumes within 7 days will result in a charge of £20.00 per costume to be paid within 7 days from date of invoice.
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A Teachers Right to Refuse a Student
A teacher may refuse to teach a student if their behaviour is disruptive or they are rude. A student will be asked to leave the class or the parent may be contacted. Should this happen on more than two occasions the school will terminate the students registration with immediate affect, fees will not be refunded.
Attendance at Another Dance School
Should a student attend another dance school it is requested that the parent notify the principal immediately. There is no issue with students attending different subjects at another school but MADS will cease teaching a pupil who is attending the same subjects at both schools i.e Jazz at MADS and at another school. This is a conflict of interests and loyalty and applies even if notification has been given to cancel registration. If the principal is not notified of this and finds out through a third party then teaching of the student will cease with immediate affect and fees will not be refunded.
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